Sampling Coordinator

Acton Vale, QC

Full Time, Permanent

You are a dynamic person, autonomous and who likes to maintain good business relations? Join our team! Reporting to the Sampling Manager, you will be responsible for the preparation and follow-up of quotation requests for sampling projects for all product categories, including carpet, vinyl, engineered wood and laminate. 

This Sampling Coordinator position is based at our Acton Vale plant. 


  • Prepare request for quotation forms for sampling projects (based on data from the Marketing Department) and submit all quotes received to the Sampling Director for approval;

  • Enter purchase orders into the Interal and OPP (Other Product Purchasing) systems and email them to the vendor retained for the project;

  • Enter projects into the system (Google Drive) and keep dates/milestones up to date;

  • Perform purchase order receiving;

  • Order required products for shipment to the sampler/supplier;

  • Check inventory and assign products accordingly;

  • Communicate with quality or planning department as required;

  • Communicates effectively with successful samplers regarding their projects;

  • Follow up on the status of samples to ensure that project timelines are met;

  • Prepare monthly reports on group inventories, sample allocations and displays;

  • Manage and track displays and samples for sales events;

  • Maintain various procedure sheets and specifications;

  • Take sample orders from Beaulieu employees or directly from customers when customer service agents are overwhelmed;

  • Perform all other related tasks.


  • College diploma (D.E.C.) in office automation or other relevant field;

  • Experience in customer service and office automation;

  • Good command of Microsoft Excel, Word, Outlook; 

  • Bilingualism English / French essential;

  • Communication skills;

  • Good attention to detail;

  • Rigor and meticulousness in the execution of tasks;

  • Ability to work under pressure; 

  • Resourceful and autonomous;

  • Schedule from 6:30 am to 3:00 pm or 7:00 am to 3:30 pm.

What we offer

  • Group insurance (after 1 month);

  • Pension plan contribution (employer contribution)

  • Employee Assistance Program (EAP);

  • Referral program ($350 to $1,000)

  • 15 days paid vacation after 1 year of service

  • 13 days of statutory vacations